Posts Tagged ‘Productivity Links’

Random tasks in Outlook

Found this way of picking a random task from Outlook. You do need to have FailBllog in you RSS feeds to get the full “benefit” of not completing the task you’ve been set. Whilst it cannot pick from the most important tasks in your list, it can be a good way to get through some of the tasks you’ve been putting off!


Useful lists and where to store them

A short post as I try and get back into the way of posting here after an unavoidable pause following the death on my father (1 month ago today, R.I.P Dad)

I was reading a post by David Allen on lists and it got me thinking about how I store information within my system, as well as info I don’t have but should do!
Looking at the ideas from David, I’ve started a list of part numbers / item codes in Evernote, along with photos of some items that are difficult to describe (Try expalining that you want a nut to retain a lightshade on a GU9 fitting when you don’t know it’s a GU9 fitting!) Account details etc. live within e-wallet on my phone, netbook and desktop. I use OneNote for what I call ‘bluesky’ lists – holiday ideas, ‘i’ve thought of this now what?’ lists; the sort of things I want to keep handy but will tend to view at review times on my PC rather than when I’m out and about.
I’m not sure you can put make lists on a to-do list but a OneNote section of keyboard shortcuts and common registry hacks seems like a great idea, along with ‘stuff I’ve lent to people and really ought to get back one day’

Where do you keep your lists?

Mindjet – My dashboard

I love Mindjet MindManager! I use it for all sorts of planning, brain dumps etc. The visual nature of the application suits the way I think and work
I also use it as my dashboard, linking to OneNote pages, files and Jello Dashboard.

Mindjet supports exporting to HTML, I then use Prism to create an app from the page. A shortcut in my startup folder means that my dashboard is there straight away.

Screenshot of my dashboard

Screenshot of my dashboard

The dashboard evolves as I have “the next great idea”, but it only takes a few minutes to add or change sections of the map. In the previous post I detailed the two OneNote templates I use. You can see the links to the sections on the dashboard. I also have links to the folders I store files in. I did have links to webpages I use, but abandoned the idea when i realised they were always open in my browser anyway!

The next post will look at Jello and a few other applications that I use on a day to day basis to manage my tasks.

OneNote and its place in my GTD implementation

I’ve been a fan of OneNote for a long time and it made sense to me to use it as part of my organisation set-up. I discovered this excelent write up and my Notebook is very similar! I’d suggest reading the post as it’s a great introduction to GTD and how OneNote is an ideal tool. I’m not going to reproduce the post here!

Another template I found very useful when setting up ,brain dumping and assessing my goals is here, and I link to sections from my dashboard MindMap (detailed in the next post in this series). I use the daily plan pages, just copying the relvant day to the “today” page every morning after I’ve archived the previous days.
I manage tasks through Outlook, so I don’t use all the sections Dean has created, but do make use to the high level planning and review sections.

I store the OneNote files in my Dropbox folder, so I can access them from any of my PCs. OneNote Mobile is on my phone, So I can copy any relvant pages (Shopping lists etc!) to my phone.

One thing I love about OneNote is the ability to print e-mails to it ad then search them. I print all order confirmation e-mails, (along with anything else that has a reference number!) to a section of the reference tab. Now when I want to chase an order or re-install Pocket Informant, all I have to do is search, and I have all the info I desire.

Workflow Tools

I thought I’d start with an overview of the tools I use in my personal workflow. I’ll follow this up with a series of detailed posts looking at the tools and how I use them.
Without further ado the tools I use are;

Evernote, Mindmanager and PI are used for capture of information, OneNotev for storing information. Jello acts as an Outlook front endfor task management. Dropbox allows me to sync files to allow access from diferent PCs.

More info in the detailed posts; coming soon!