Archive for the ‘Software’ Category

Random tasks in Outlook

Found this way of picking a random task from Outlook. You do need to have FailBllog in you RSS feeds to get the full “benefit” of not completing the task you’ve been set. Whilst it cannot pick from the most important tasks in your list, it can be a good way to get through some of the tasks you’ve been putting off!


Jello 5.1 under development

Just heard some good news, Nicolas has managed to get some keyboard time, and resumed development of Jello Dashboard. Hes already posted an alpha version. Check here for more info.

MindManager for Sharepoint; First thoughts

Mindjet have just announced a new product; MindManager for SharePoint. I’ve downloaded the trial and set it up with a SharePoint site associated with a hosted Exchange account I run

This gives me an ideal opportunity to investigate how I can effectively integrate my exchange account (not my main domain for e-mail etc.), SharePoint and all the other tools I currently use. I need to investigate the ability to export a SharePoint map to HTML to use as my dashboard.

I’m going to write a full review of MindManager for SharePoint (and probably a quick ‘HOW-TO’ on how I’ve integrated all my accounts!) once I’ve had a chance to play and understand the full features, but in short I’m loving what the product can do with SharePoint and very excited by the potential of the product.

The biggest issue for me is the fact that the cost to upgrade my copy of MM7 to MM8 for SharePoint is double the cost of the standard MM8. I appreciate in a corporate environment that makes full use of SharePoint this is not unreasonable, but as a (currently unemployed) hobbyist who wants to ‘tinker’ it’s beyond me, thank heavens for 30 day trials!

OneNote and its place in my GTD implementation

I’ve been a fan of OneNote for a long time and it made sense to me to use it as part of my organisation set-up. I discovered this excelent write up and my Notebook is very similar! I’d suggest reading the post as it’s a great introduction to GTD and how OneNote is an ideal tool. I’m not going to reproduce the post here!

Another template I found very useful when setting up ,brain dumping and assessing my goals is here, and I link to sections from my dashboard MindMap (detailed in the next post in this series). I use the daily plan pages, just copying the relvant day to the “today” page every morning after I’ve archived the previous days.
I manage tasks through Outlook, so I don’t use all the sections Dean has created, but do make use to the high level planning and review sections.

I store the OneNote files in my Dropbox folder, so I can access them from any of my PCs. OneNote Mobile is on my phone, So I can copy any relvant pages (Shopping lists etc!) to my phone.

One thing I love about OneNote is the ability to print e-mails to it ad then search them. I print all order confirmation e-mails, (along with anything else that has a reference number!) to a section of the reference tab. Now when I want to chase an order or re-install Pocket Informant, all I have to do is search, and I have all the info I desire.

Workflow Tools

I thought I’d start with an overview of the tools I use in my personal workflow. I’ll follow this up with a series of detailed posts looking at the tools and how I use them.
Without further ado the tools I use are;

Evernote, Mindmanager and PI are used for capture of information, OneNotev for storing information. Jello acts as an Outlook front endfor task management. Dropbox allows me to sync files to allow access from diferent PCs.

More info in the detailed posts; coming soon!